PTO Executive Board Positions
PTO EXECUTIVE BOARD POSITIONS
The President shall
- Preside at all meeting of the PTO and Executive Board
- Coordinate the work of the PTO
- Attend Parish Council meetings or provide updates as requested by Parish Council
- Serve as ex-officio member of all committees, except the Nominating Committee
The Vice President - Family Involvement shall
- Preside at meetings in the absence of the President
- Direct the activities of designated committees
- Coordinate and oversee in-school programs sponsored by PTO
- Develop new programs for PTO
The Vice President - Ways and Means shall
- Direct the activities of all fundraising
- Serve as Chairperson for Walk M.O.R.E. Planning Committee
- Develop new fundraising programs for PTO
- Appoint related Committee Chairs
The Vice President - Communications shall
- Record the minutes for all PTO and Executive Board meetings
- Direct the PTO portion of the school website/FaceBook page
- Publish all PTO meeting minutes on the website
- Record attendance at all Executive Board meetings
- Conduct all correspondence for the PTO: Weekly Update, Parish Bulletin, Option C, Promotion and Acknowledgements at needed
- Schedule the rooms for all PTO and Executive Board meetings
- Create Marketing Agendas for all fundraising and family involvement events
The Chief Financial Officer shall
- Prepare an annual budget for approval at the first PTO meeting of the year
- Follow all guidelines for the use of a parish checking account as dictated by the Finance Committee
- Be responsible for all PTO funds, keeping full and accurate records of all receipts and expenditures, and paying all properly submitted bills
- Meet with the Parish Business Manger or Pastor to secure a second signature on all checks
- Publish an annual report to the Business Manager to include the net income from all fundraisers; an itemized list of all distributions; and an ending balance
Volunteer Coordinator shall
- Ensure all volunteers are SafeParish approved with school office and safety environment coordinator
- Act as liaison for Classroom Coordinators and Teacher Appreciation Team
- Recruit volunteers for any project or event conducted by PTO Board and its Committees
- Develop a Volunteer Recognition Program
Representation from School Faculty shall
- Bring ideas or concerns from school faculty to the Executive Board
- Encourage participation from school faculty for all PTO sponsored fundraisers and programs
Members at Large shall
- Attend Executive Board Meetings
- Vote on all decisions made by the Executive Board
- Assist other board members as needed
- Bring suggestions to the Executive Board